ࡱ>  Xbjbjrr -ZvNkvNk> .""///8gDt/1555\955 F55   $5Vdė\01   $$ 8d 1 " :  Job Description Job TitleHead of Student Registry and Information Systems DepartmentStudent Recruitment & Growth Responsible ToVice Principal Student Recruitment & Growth Responsible ForStudent Records Manager Information Systems Specialist (x2) Student Systems Specialist (x2) Senior Business Intelligence Analyst (x3) GradeMG1 (Salary information available on enquiry) LocationUHI Partnership (multi-site / hybrid) Job Objective The Head of Student Registry and Information Systems provides strategic and operational leadership for the University of the Highlands and Islands (ӽ紫ý) student records, information systems, and reporting functions, ensuring the delivery of high-quality, efficient, and compliant services across the full student lifecycle. Reporting to the Vice Principal Student Recruitment & Growth and operating as a member of the Senior Management Team, the role is responsible for translating institutional strategy into effective operational delivery across Student Registry, Management Information Systems (MIS), and Reporting & Business Intelligence. The postholder will lead the development and continuous improvement of student records systems (especially SITS), data governance, and institutional reporting frameworks, ensuring they support strategic planning, regulatory compliance, and performance monitoring across ӽ紫ýs federal partnership. The role plays a central part in driving a data-informed, insight-led organisation, aligning systems, processes, and reporting with ӽ紫ýs 2030 Strategy and its mission to serve rural, regional, and island communities through a distinctive tertiary education model. Key Duties & Responsibilities 1. Strategy-aligned Leadership and Operational Delivery Translate ӽ紫ýs strategic priorities into operational plans and deliverables across Student Registry and Information Systems functions. Provide leadership for the end-to-end student administrative lifecycle, from enrolment through to graduation and award. Ensure that services are aligned to institutional priorities, delivering efficient, high-quality, and student-centred operations. Set clear objectives, performance measures, and service standards across all areas of responsibility. Contribute to strategic decision-making through expert advice on systems, data, and registry services. 2. Student Records and Registry Operations Lead and manage the Universitys student records function, ensuring accuracy, integrity, and compliance of student data across the lifecycle. Ensure the effective delivery of statutory and regulatory returns (e.g. SFC, HESA), maintaining compliance with all external requirements and processes. Oversee registry processes including: Curriculum data management Enrolment and registration Student record maintenance Pan-partnership training on student record keeping Assessment, progression and completion processes SLC/SAAS and student fees Award confirmation Establish and maintain robust policies, procedures, and quality assurance frameworks underpinning registry operations. Ensure strong alignment between registry services and academic and professional service stakeholders across the partnership. 3. Information Systems and SITS Transformation Provide strategic leadership for the development, management, and optimisation of student information systems, with a particular focus on SITS. Lead a comprehensive review of current SITS usage, identifying and delivering improvements to: Efficiency Effectiveness Data quality Ensure systems are fit for purpose, integrated where appropriate, and aligned to best practice across the HE/FE sector. Work in partnership with IT and other stakeholders to deliver system enhancements, upgrades, and transformation projects. Promote innovative use of technology to improve the student and staff experience. 4. Reporting, Business Intelligence and Data Insight Lead the development and delivery of institutional reporting frameworks supporting: Strategic planning Performance monitoring Regulatory compliance Deliver a comprehensive review and redesign of reporting services, ensuring outputs are: Simplified Targeted Aligned to institutional priorities Oversee the provision of high-quality management information and business intelligence across the organisation. Enable a culture of data-driven decision making, providing actionable insights to senior leaders and stakeholders. Ensure consistency, accuracy, and accessibility of data and reporting across the ӽ紫ý partnership. 5. Data Governance and Compliance Act as a senior lead for student data governance, ensuring compliance with: Regulatory requirements GDPR and information governance standards Establish robust frameworks for data quality, ownership, and accountability across systems and processes. Work collaboratively across the partnership to ensure consistent data standards and practices. Identify and mitigate risks associated with data management and reporting. 6. Service Transformation and Continuous Improvement Lead large-scale service reviews and transformation initiatives across registry, systems, and reporting functions. Drive a culture of continuous improvement, efficiency, and customer-focused service delivery. Identify opportunities to streamline processes, reduce complexity, and enhance service quality. Ensure services are designed to meet the needs of a federal, multi-partner institution. 7. Partnership Working and Stakeholder Engagement Foster effective collaboration across the ӽ紫ý federal partnership, ensuring alignment of systems, processes, and reporting. Build strong relationships with: Academic & Research colleagues Economic Development teams Recruitment, marketing, and admissions functions Planning, finance, and IT teams Provide expert advice and support to senior stakeholders on student systems, data, and registry matters. Represent ӽ紫ý in relevant sector networks and external bodies. 8. Leadership and Management Provide strategic leadership across: Student Records Office Management Information Systems (MIS) Reporting and Business Intelligence Lead, motivate, and develop high-performing teams, fostering a culture of: Accountability Collaboration Continuous improvement Manage a non-staff budget of approximately 360,000, ensuring effective resource allocation and value for money. Ensure effective workforce planning, performance management, and staff development. 9. Deputy Responsibilities Support the Vice Principal Student Recruitment & Growth as required, providing leadership across the portfolio in relation to student record systems, data, and reporting. KEY RELATIONSHIPS Internal Vice Principal Student Recruitment & Growth Other members of the Senior Executive Team Senior Management Team Academic & Research leadership Economic Development teams IT Services Planning, Finance, and Data teams Recruitment, Marketing, and Admissions External Sector bodies (e.g. Scottish Government, SFC, HESA, UCAS, professional networks) Partner institutions within the ӽ紫ý network External system suppliers General duties To participate in the universitys performance and development review procedure. To take due care of yourself and others in respect of health and safety. To attend training courses that may be identified as necessary by your line manager. Such other duties temporarily or on a continuing basis, as may reasonably be required, commensurate with your grade. Contribute to ӽ紫ý's climate, biodiversity, and sustainability goals, including net-zero by 2040.  This is a description of the job as it is presently constituted. It is normal practice to periodically review job descriptions to ensure that they are relevant to the job currently being performed, and to incorporate any changes which have occurred or are being proposed. The review process is carried out jointly by the line manager and employee and you are therefore expected to participate fully in such discussions. In all cases, it is the universitys aim to reach agreement to reasonable changes, but where it is not possible to reach agreement the university reserves the right to make reasonable changes to your job description which are commensurate with your grade after consultation with you. 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